Pay cycles
- Weekly payroll processing
- Fortnightly payroll processing
- Monthly payroll processing
- Single period payroll processing on Sage Pastel Payroll
- Full outsourced payroll management
Outsourced payroll
Your Payroll.
Handled.
Payroll brings a recurring set of calculations, employee changes, payslips, reporting and deadlines. As your cleaning company grows, keeping every detail organised takes valuable time away from running the business.
Knox Findata manages your payroll on an agreed weekly, fortnightly or monthly cycle, so you can focus on your clients, your workforce and your next stage of growth.
What the service covers
Payroll Management That Fits Your Business.
From routine payroll calculations to employee changes and payroll reporting, Knox manages the recurring work required to run payroll on your agreed pay cycle.
Calculations & administration
- Payroll calculations
- PAYE calculations
- Employee payroll administration
- Employee additions and terminations
- Leave and payroll data processing
Outputs & payments
- Payslip generation
- Payroll reporting
- Employee payment processing, where included in the agreed arrangement
What outsourcing takes off your plate
Spend Less Time Managing Payroll Internally.
Running a cleaning company means coordinating clients, staff, schedules and daily operational demands. Payroll adds another recurring responsibility, with employee details, calculations and reporting to manage every cycle.
With outsourced payroll, Knox takes on the agreed payroll processing and administration, giving your business a defined process for managing payroll as your workforce operates and changes.
Knox takes on
- Payroll processing on an agreed pay cycle
- PAYE calculations and the related payroll administration
- Employee additions and terminations
- Leave and payroll data processing
- Payslips and payroll reporting
- Payroll submissions, where included in the agreed service
Payroll administration and reporting
Know What Is Being Processed, and When.
Payroll is more than calculating what each employee should receive. It also means maintaining employee information, processing changes, producing payslips and keeping the payroll records and submissions organised.
Depending on the service agreed with your company, Knox manages payroll processing, PAYE and UIF calculations, monthly EMP201 submissions, EMP501 processing twice a year and payroll reporting.
Payment assistance, optional extra
Once Knox has processed the payroll, you pay one bulk amount into Knox’s Netcash account and every employee payment is released on the same day at the same time, whichever bank your staff use. Many clients prefer it. The arrangement that applies to your company is agreed with you.
Employee payments
Payroll Processing and Payment Assistance.
Knox can also assist with paying your employees. Payment assistance is an optional extra to the payroll service and is set up separately where you want it.
How the process works
A Clear Process From the First Conversation.
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01
Discover
We learn about your business, workforce, current payroll process and pay cycle.
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02
Plan
We establish the payroll requirements, the information needed and the service arrangement that suits your business.
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03
Set up
We establish the payroll arrangements required to process payroll according to the agreed scope.
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04
Process and manage
We process payroll on the agreed cycle and manage the associated tasks included in your service.
What your payroll service covers
A Complete Payroll Service for Your Business.
From day-to-day payroll processing to employee changes and reporting, Knox manages the work that keeps your payroll running smoothly.
The exact inclusions are agreed with each client.
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Payroll Processing
Weekly, fortnightly or monthly payroll, structured around your business’s pay cycle.
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Employee Administration
Employee additions, terminations, leave management and payroll data processing.
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Payslips and Reporting
Electronic employee payslips and payroll reports to help keep your records organised.
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PAYE, UIF and Submissions
PAYE and UIF calculations, EMP201 submissions, and EMP501 submissions and reconciliations.
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Setup and Ongoing Management
Payroll system setup and ongoing payroll management, based on your agreed service.
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Employee Payment Assistance
Optional assistance with employee payments through the agreed payment arrangement.
Payroll software and migration
Moving Your Payroll to Knox.
Knox processes your payroll on its own system, so there is no need to keep paying for your current payroll software. Knox builds your payroll database from your employee details and e-filing information, and walks you through the handover before implementation begins.
There is no charge to move your payroll over.
Frequently asked questions
Outsourced Payroll Questions
Yes. Knox provides outsourced payroll for businesses that do not want to manage payroll internally. Depending on the agreed arrangement, the service includes payroll processing, calculations, employee administration, payslips and reporting.
Weekly, fortnightly and monthly payroll, as well as single-period payroll processing on Sage Pastel Payroll. Monthly payroll is preferred; weekly and fortnightly payroll can attract different rates.
Depending on the agreed service: payroll calculations, PAYE calculations, employee additions and terminations, leave and payroll data processing, payslips, payroll reporting and the relevant payroll submissions.
Yes, as an optional extra, and many clients prefer it. Once Knox has processed the payroll you pay one bulk amount into Knox’s Netcash account, and every employee payment is released on the same day at the same time, whichever bank they use.
PAYE and UIF calculations and the related payroll administration are part of the service where they fall within the agreed scope. Your company remains the employer, and Knox manages the calculations, processing and submissions you have agreed.
Monthly EMP201 submissions and EMP501 processing twice a year are part of the service. The scope that applies to your company is agreed before payroll starts.
Yes. Knox processes your payroll on its own system, so there is no need to keep paying for your current payroll software. Knox walks you through the setup before proceeding.
Yes. Payroll system setup is free. The ongoing outsourced payroll service is quoted separately and agreed with you before it starts.
Yes. Knox’s services can be taken individually or combined into a broader payroll solution. Whether a payroll savings opportunity exists depends on an assessment of your company’s circumstances.
Next step
Take Payroll Off Your Plate
If managing payroll internally is taking time and attention away from running your cleaning company, let's discuss how Knox could manage it for you. We'll talk through your payroll process, pay cycle and the service your company needs.